• Web-based Career & Technical Education

6 Uses for Document Tables and How To Teach Them

February 28th, 2018 Mike Gecawich

I challenge you to make a list of the top 10 word processing skills you think all students should master by the time they finish high school.

Did creating a table make the cut?

For many of us, whipping up a table in a word document is something we do so frequently that it has become second nature.

Students, though, are often oblivious to the importance of this skill.

Want to invest students in how useful tables can be in a career setting before introducing a new word processing unit?

Consider sharing this list of 6 ways that adults commonly use document tables in the workplace.

Displaying Data

Professionals from all different fields use numeric data to analyze and convey information.

Document tables are an easy way to do just that.

It doesn’t matter if you’re working in a research lab, an advertising firm, or a design studio, document tables are easy to create, easy to update, and easy to read.

Making Schedules and Calendars

Part of the beauty of tables is that they can take nearly any type of information and make it both easy to read and visually appealing.

This is definitely the case when it comes to creating schedules and calendars.

By using advanced features such as colored cells, vertical text, and merging, the options are limitless in creating beautiful schedules and calendars for personal and professional use.

Running Meetings

The key to a well-run meeting is having a clear plan and sticking to it. Those of us who have sat through painfully inefficient meetings can agree that this is easier said than done.

Document tables are your friend when it comes to planning and running an effective work meeting.

Highlighting objectives, timestamping how long each part of the meeting will take, and logging action items are all easier to do in a well-organized table.

Organizing Information

Many working adults use tables so often to organize information that we don’t even realize we’re doing it.

Need to organize contact information for clients? Put it in a table.

Creating a staff directory? Use a table.

Want to display upcoming deadlines in an easy-to-read format? Ok, you get the idea.

Delegating Work

Group projects aren’t just for middle school, they’re a part of the adult work world as well.

Just like in middle school, though, in the workplace, it can be tricky to keep track of who’s doing what when group work is concerned.

An easy tool to use? Document tables, of course! Tables are hugely helpful in keeping track of next steps and who is responsible for each piece.

Creating a Budget

Sure, many companies and organizations have finance departments that use more sophisticated platforms to create budgets.

That said, there are plenty of less formal instances when you might need to keep track of expenses.

Maybe you’re outlining a proposed budget for a community event. Or perhaps you need to fill out a grant application with predicted expenses. Either way, a table will come in handy.

Teaching Students to Use Document Tables

Chances are, many students are not familiar with how to create, update, and manipulate document tables.

Luckily, iAcademy offers a course that will teach them to do all of these things and more.

Learn-by-Doing: Microsoft Word, is an easy-to-use course that has an entire unit dedicated to working with tables.

Students will learn how to create, format, and organize information within a table.

Best of all, they’ll learn each of these skills and more in a way that will help them become life-long masters: by practicing them first hand in authentic contexts.

What are some other ways that you typically use document tables in your professional or personal life?

Add to this list by sharing your ideas in the comments below!

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